Purchase Order Generator

About the Purchase Order Generator

Purchase Order Generator prepares a PO that a buyer sends to a supplier. It includes the PO number and date, buyer and supplier details, separate billing and shipping addresses, the expected delivery date, shipping method and instructions, and payment terms.

Line items have SKU, description, quantity, unit and rate, and the totals include discount, your own tax rates and shipping. An optional approval area adds signature lines for the person authorising the order.

How to use

1. Enter the PO number, PO date and expected delivery date.
2. Add the buyer (your company) and the supplier.
3. Enter the billing address and the shipping address, or tick “same as billing”.
4. Add shipping method, instructions and payment terms.
5. List items with SKU, description, quantity, unit and rate, then set discount, tax and shipping.
6. Turn on the approval area if needed and click Download PDF.

Key features

• PO number, date and expected delivery date.
• Separate bill-to and ship-to addresses.
• SKU, description, quantity, unit and rate for each line.
• Discount, up to four user-entered taxes and shipping.
• Shipping method, instructions and payment terms.
• Optional approval/signature area.

Best practices

• Reference the supplier’s quote number in the PO.
• Use the supplier’s SKUs to avoid picking errors.
• State delivery address and receiving hours in the shipping instructions.
• Get the PO approved internally before sending it.

Benefits

• Clear, consistent purchase orders.
• Accurate totals with exact maths.
• Private — data stays on your device.

Frequently asked questions