Meeting Minutes Builder

About the Meeting Minutes Builder

Meeting Minutes Builder records what happened in a meeting in a consistent, easy-to-read format. Capture the meeting title, date, time, location or video link, the chair and the minute taker, and the people who attended or sent apologies.

For each agenda item, add discussion notes, decisions and action items with an owner, due date and status. The document ends with a consolidated action-item table and optional next-meeting details, and can be downloaded as a PDF or as an editable Word (DOCX) file.

How to use

1. Enter the meeting title, date, start and end time, and the location or meeting link.
2. Add the chair, minute taker, attendees and absentees (one per line).
3. Add agenda items with discussion notes and decisions.
4. Add action items with owner, due date and status under each agenda item.
5. Fill in the next-meeting details if one is planned.
6. Download PDF or Download DOCX.

Key features

• Meeting details, chair, minute taker, attendees and absentees.
• Agenda items with discussion and decisions; add, remove and reorder.
• Action items with owner, due date and status.
• Consolidated action-item table.
• Optional next meeting.
• PDF and a genuine editable DOCX.

Best practices

• Record decisions and actions, not a transcript.
• Give every action a single owner and a due date.
• Circulate the minutes within a day or two.
• Start the next meeting by reviewing open actions.

Benefits

• Consistent minutes that are quick to scan.
• Editable DOCX for review and approval.
• No uploads — everything stays on your device.

Frequently asked questions