Shift Schedule Planner

Plan a 7-day shift schedule with start and end times, unpaid breaks, titles and notes, including overnight shifts that end the next day. See a weekly timeline, planned hours per shift and the weekly total, then copy, download CSV or print.

Date & Time Runs client-side Free to use

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About the Shift Schedule Planner

Shift Schedule Planner lays out a week of shifts. Choose the date the week starts, then for each of the seven days tick whether there is a shift and enter its title, start time, end time, unpaid break in minutes and an optional note. If the end time is earlier than the start time, the shift is treated as overnight and ends on the following day.

The planner shows a weekly timeline with each shift as a bar (overnight shifts continue on the next day), a table with each shift’s planned time after the break, and the total planned hours for the week. You can copy a summary, download a CSV or print a clean view of the schedule. These are planned hours only: the tool does not record attendance or calculate pay, overtime, wages or legal working-time and rest requirements.

How to use

Choose the date the week starts.
Tick each day that has a shift and fill in its details.
For an overnight shift, enter an end time earlier than the start time.
Press Build Schedule to see the timeline, table and total.
Copy, download the CSV or print the schedule.

Key features

Any 7-day week, starting on any date.
Title, start, end, unpaid break and note for each day.
Overnight shifts that end the following day.
Weekly visual timeline.
Planned time per shift after breaks, and a weekly total.
Copy Summary, Download CSV and a print-friendly view.
Clear errors for missing times and invalid breaks.

Best practices

Check overnight shifts in the timeline to confirm they end the next day.
Record breaks in minutes, the way they are actually taken.
Use the note field for handovers or locations.
Share the printed or CSV version with everyone involved.
Use proper timekeeping and payroll systems for hours actually worked and pay.

Benefits

A clear weekly overview in seconds.
Correct handling of shifts that cross midnight.
Easy to print and share.
Private: nothing is uploaded or stored.

Frequently asked questions

How do I enter an overnight shift?

Enter an end time that is earlier than the start time, for example 22:00 to 06:00. The planner treats it as ending the next day and shows it continuing on the following day’s row.

How is planned time calculated?

Planned time = end time − start time (adding 24 hours for overnight shifts) − the unpaid break. For 22:00 to 06:00 with a 45-minute break, that is 8 h − 45 min = 7 h 15 min.

Does this calculate pay or overtime?

No. It shows planned hours only. It does not record attendance or calculate pay, overtime, wages or legal working-time limits.

What if a break is longer than the shift?

The planner shows an error. Breaks must be shorter than the shift and between 0 and 1,440 minutes.

How do I print the schedule?

Build the schedule, then press Print Schedule. The print view shows only the schedule, timeline, table and total.

Is my schedule saved?

No. Nothing is saved in your browser. Copy, download or print it to keep a copy.

Is anything saved or sent anywhere?

No. Everything runs in your browser. Times, laps, shifts, events and dates are not uploaded and are not saved in browser storage. Reset clears them, and closing the page discards them.